OmniFocus has a defer date which lets you schedule tasks for a specific date, keeping the due date and the do-it date separate. My two favorite task managers handle this just fine: OmniFocus and my Franklin planner. You can’t sometimes use that field to schedule tasks or you will never trust your system again. You need to know the due date to plan properly. Most apps can’t handle this simple scenario. But you want to do it on Wednesday, October 12. But which date do you put down? It’s due on October 15-that’s when you’re going to have consequences if you don’t get it done. They only have one way to schedule the task: set a due date on it. If possible, you’d like to return it a few days early while you’re out running errands. Many might stop using their notebook as a Bullet Journal but if you stick to the practice itself, it more or less ensures you use it in a reflective way.Let’s say you need to return a book to the library by Saturday, October 8. It’s easy to slip into using Omnifocus/GTD in an unreflective way but the brute physicality of the Bullet Journal renders that largely impossible. My hunch is there’s a basic trade-off here between convenience and reflection. Particularly anyone who has used Omnifocus and/or GTD before moving to a Bullet Journal. Might Bullet Journals help preserve the relational richness of our projects, opening out powerful modes of engaging with them while closing down the conveniences which digital systems afford? I’d be curious to hear what others think. ![]() The process of triaging combined with the logic of the to-do list can lead to an evisceration of value: the potential goods internal to activities, those experiences of value that can only be found through doing, get obliterated by the need to cross items off a list. The logic of the to-do list is one of commensurability and this is the problem with it. Things you enjoy and things you despise are given equal weight. They are reduced to uniform list items and nothing more. As the list gets bigger, it becomes harder to see the individual ‘to do’ items as activities in their own right. This is the mentality that cognitive triage generates: things are conceived as obstacles to be eliminated rather than activities to be enjoyed. This problem is inherent to the moral psychology of the to-do list: The value of Omnifocus lies in it giving us powerful tools through which to calibrate this reduction. But it also carries the risk of eviscerating the lived meaning of these projects, particularly when enacted through a digital system. This reduction is what makes it so powerful. It reduces all our projects to the same basic ontology: an interlinked series of actionable steps through which we cumulatively bring about a substantial outcome. Could some modes of reflection be foreclosed by the insubstantiality of the system? Getting Things Done as a system relies on the series: “a number of events, objects, or people of a similar or related kind coming one after another”. ![]() I wonder if there are also practical losses as well. Reliance on a digital system precludes certain experiences which an analogue system facilitates. ![]() It can be enormously practical as well, if you’re liable to lose your bullet journal, write indecipherably or otherwise fail to exercise the physical care in relation to an artefact which a system like Bullet Journal requires. Externalising your commitments into an application like Omnifocus can be a hugely effective way to organise your time, once it has become a habitual process. I can see the appeal of having an artefact like this. For instance this video frames notebooks as a “creative playground” through which we “breath life into ideas”: This certainly plays a role in how Bullet Journal markets itself. I find it hard not to wonder if some of the appeal rests on paper-fetishism. It is a “customizable and forgiving” system for self-organisation, built around a hybrid journal which is a combination of “to-do list, sketchbook, notebook, and diary”. If I understand correctly, it’s basically a funnel through which your plans over a six-month window get cashed out as monthly and daily priorities. The importance accorded to reflection ensures that commitments can be dropped along the way. The bullet journal enables you to “track the past, organise the present and plan for the future” by providing a framework through which future plans become present commitments and past actions. These are incorporated into an organisational structure built around four core modules: index, future log, monthly log and the daily log. The basic ontology of a bullet journal incorporates tasks, events and notes.
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